The easiest way to standardize your gym's teaching, ensure consistent instruction, and track student progress automatically.
Great academies aren't built on random techniques. They are built on structured, progressive learning. But managing a curriculum across multiple instructors and classes is hard.
When every instructor teaches whatever they feel like, students get gaps in their knowledge. Students need a structured Curriculum. Gym Admin solves this by allowing you to build a centralized curriculum that everyone follows, ensuring a cohesive learning experience for your students.
Stop writing lesson plans on whiteboards or in group chats. With Gym Admin, you assign your curriculum to your schedule once, and the system automatically populates every class slot with the correct technique for that day, week, or month.
Attendance is more than just showing up. Our system tracks which curriculum units a student has attended. Use this data to identify strengths and weaknesses, and to make evidence-based decisions for grading and promotions.
Tools to build, manage, and scale your martial arts curriculum.
Build detailed training programs that span weeks or months. Organize techniques logically to ensure students learn the right skills at the right time.
Assign a curriculum to your schedule, and the system automatically populates every class with the correct daily lesson—even if you have to cancel a day.
Ensure every student gets the same high-quality instruction. Instructors can view the daily lesson plan, videos, and notes directly from their app.
Know exactly what your students have learned. The system tracks attendance against the curriculum units, giving you insight into their technical development.
Attach videos and images to your curriculum units. Create a rich knowledge base that your instructors and students can refer to.
Create detailed lesson plans with warm-ups, drills, and sparring sessions. Save templates and reuse them to save time.
Student App & Self-Service
Student details management
Kiosk mode (Self check-in)
Belt history
Automated payment setup
Manage student pauses or time-off
Gym App Upcoming features
Email/SMS communications - message new or absent students
KPIs and analytics
A structured program ensures that students receive a consistent learning experience, regardless of which coach leads the class. Gym Admin provides the tools to build, distribute, and track your academy's training syllabus.
Rather than relying on scattered notes or videos in group chats, Gym Admin lets you build a single, organized digital syllabus. You can catalog techniques, attach training videos or reference links, and write specific coaching cues. This keeps all curriculum resources easily accessible in one location for your instructional team.
Assign specific curriculum blocks to your calendar to schedule your training cycle. Whether you run a weekly theme (e.g., side control escapes) or a progressive, multi-month syllabus, coaches can check the app to see exactly what needs to be taught on any given day. This eliminates class preparation guesswork and aligns your instruction across different shifts.
When students check in to class, the system records the specific curriculum unit taught that day on their profiles. This allows you to verify that a student has completed key modules before promotions, ensuring they have a well-rounded foundation and no gaps in their training.
Pairing your structured syllabus with our Flexible Belt & Rank Progression System closes the loop between what students learn and when they grade. Define class attendance thresholds for each belt and stripe, customize authentic rank styles (splits, center stripes, and youth models), and get notified the exact day a student is eligible for their next promotion.
We make setup seamless whether you're switching systems or just starting out.
Getting started on Gym Admin App is super simple and you can do it yourself. Simply download the app, create your gym profile, a timetable and set up your membership payments on Stripe.
Open the App nowWe offer full migration support to move your existing student details, attendance records, and billing history across safely and accurately.
Get in touch nowWe'll give you full setup support. Contact us and let us help you set up your billings and timetable from scratch, ensuring everything is perfect on day one.
Contact us to get startedChoose the plan that fits your growth stage.
Starter
Free
For up to 50 students
Core feature access
Comprehensive billing features
Attendance & rank tracking
Student App Access
No credit card required
Truly free forever for up to 50 active students — no trial limits, no contracts, and no credit card required. We only grow when you grow.
Pro Plan
*billed monthly in USD, 1% Transaction fee + Stripe fees
The perfect solution for growing and large gyms with unlimited students.
Analyzes your gym's attendance, retention, and revenue to pinpoint what works, what doesn't, and actionable growth steps.
Unlimited students
Up to 1000 Email per month
Kiosk Mode with Custom Logo
And all other premium features
Get in touch with us today.
Gym Admin is an app that helps you manage your gym operations like billings and payments, class scheduling, student attendance and self check-in, belt and rank tracking, and sending communications to students who are new, absent, or to inform them of upcoming competitions and events.
Yes! It is truly 100% free with no time limit for up to 50 active students — no credit card required. We want to support new dojos and boutique academies as they get off the ground. You only upgrade to the Pro plan once you exceed 50 students or want advanced features like broadcast email campaigns.
Absolutely not! Our plan is paid monthly. You can cancel your subscription at any time from your account settings. No hidden fees or lock-in periods.
Yes, you can set up your belt system or other rankings and be notified when your students are ready to graduate.
Staff can mark attendance manually on the app or students can check in by themselves after they download the app and set up their Student profile.
We integrate directly with Stripe to support Credit Cards, Debit Cards, low-fee ACH Direct Debit (US Bank Transfers), Apple Pay, and Google Pay. All payments are processed securely with bank-grade encryption.
We charge a simple 1% fee for each transaction plus standard Stripe processing fees (including low-fee ACH bank transfers capped at $5). There are no expensive hidden monthly software leases or lock-in contracts. For Stripe's detailed pricing, visit here.
Yes! We offer full migration support to safely and accurately move your existing student details and attendance records. Just contact us through the form to discuss your specific migration needs.
Yes! Students can sign digital liability waivers and membership agreements directly from their mobile phone during onboarding or at your front desk kiosk before stepping on the mats.
Gym Admin features embedded AI directly in the app to analyze your gym's unique attendance, retention, and revenue data. It highlights what is working, identifies what is not working, and generates clear recommendations to grow your gym. This feature is exclusive to our Pro Plan, with more advanced AI tools coming soon!
"I’ve spent over 20 years on the mats and just as long working in software for the world’s biggest tech companies. I know that running a gym is a labour of love, but the admin shouldn't be a fight.
My partner Mariana and I built Gym Admin to bring enterprise-grade reliability to community-focused gyms. We don't just write the code; we live the lifestyle. We are committed to helping you spend less time on screens and more time with your students."
Anderson & Mariana
Co-Founders, Gym Admin
Android
iPhone / iPad / Mac