Simplify checking in with our mobile martial arts attendance app and gym attendance app. Use our tablet kiosk mode for self check-ins or track class attendance directly from your phone.
Attendance isn't just about knowing who is in the room for safety; it's the single best predictor of student retention.
A student rarely quits overnight. Usually, their attendance drops slowly over a few weeks. By improved tracking, you can spot these trends early. Gym Admin highlights students who haven't attended in 7, 14, or 30 days, giving you a chance to reach out and re-engage them before they cancel their membership.
For martial arts gyms, promotion eligibility is often tied to mat time. Guessing how many classes a student has done leads to complaints and perceived unfairness. Digital attendance tracking provides an indisputable record of every session, ensuring that every belt promotion is well-earned and documented.
Forget about old-school martial arts attendance cards and paper sign-in sheets. With ouriPad Kiosk Mode, students feel professional checking in on any tablet (iPad or Android). It sets the tone that your gym is a modern, well-run academy.
Relying on memory to decide who is ready for grading is risky. By linking attendance data with rank requirements, Gym Admin calculates exactly when a student achieves time-in-grade thresholds. This preserves the integrity of your promotion lineage with absolute fairness.
Watch our guide on solving attendance and grading problems.
Tools to monitor student engagement and improve retention directly from the mats.
Turn any tablet into a self-service check-in station. Students can check themselves in when they arrive.
Instructors can mark attendance quickly from their own phones, perfect for outdoor classes or mats without kiosks.
Identify students who have stopped showing up. Our system highlights at-risk members so you can re-engage them.
Manage class sizes and waitlists. Ensure your classes don't get overcrowded.
Keep a digital record of every class a student has attended. Essential for grading eligibility and progress tracking.
Track your instructors' hours and classes taught for easier payroll management.
Set automated benchmarks for belt levels. The system flags students when they achieve class targets.
Easily add stripes to student profiles right from the app dashboard quickly on the mat.
Fully customizable ranking systems for BJJ, Karate, Judo, Muay Thai or traditional dojos.
Student App & Self-Service
Student details management
Kiosk mode (Self check-in)
Belt history
Automated payment setup
Manage student pauses or time-off
Gym App Upcoming features
Email/SMS communications - message new or absent students
KPIs and analytics
Effective gym attendance tracking does more than mark who is in class. When integrated with rank standards and client retention pipelines, it forms the foundation of your facility's community.
Paper cards are easily lost, damaged, or misfiled, causing significant administrative friction. Gym Admin replaces cards with a clean iPad or Android Tablet check-in kiosk. When students arrive, they select their name on the screen to check in, automatically updating their profiles and notifying coaches.
For martial arts dojos (BJJ, Karate, Taekwondo), promotions require precise mat hours. Gym Admin lets you set attendance thresholds and minimum time-in-grade targets for each rank. The system monitors check-ins and highlights students who meet these criteria, ensuring objective, data-driven promotion decisions.
Member churn is a critical issue for gym owners. Gym Admin automatically tracks individual attendance patterns. If a member's check-ins drop off or stop for 7, 14, or 30 days, their profile is marked as "at-risk." This allows you to proactively reach out, understand their absence, and invite them back before they cancel.
We make setup seamless whether you're switching systems or just starting out.
Getting started on Gym Admin App is super simple and you can do it yourself. Simply download the app, create your gym profile, a timetable and set up your membership payments on Stripe.
Open the App nowWe offer full migration support to move your existing student details, attendance records, and billing history across safely and accurately.
Get in touch nowWe'll give you full setup support. Contact us and let us help you set up your billings and timetable from scratch, ensuring everything is perfect on day one.
Contact us to get startedChoose the plan that fits your growth stage.
Starter
Free
For up to 50 students
Core feature access
Comprehensive billing features
Attendance & rank tracking
Student App Access
No credit card required
Truly free forever for up to 50 active students — no trial limits, no contracts, and no credit card required. We only grow when you grow.
Pro Plan
*billed monthly in USD, 1% Transaction fee + Stripe fees
The perfect solution for growing and large gyms with unlimited students.
Analyzes your gym's attendance, retention, and revenue to pinpoint what works, what doesn't, and actionable growth steps.
Unlimited students
Up to 1000 Email per month
Kiosk Mode with Custom Logo
And all other premium features
Get in touch with us today.
Gym Admin is an app that helps you manage your gym operations like billings and payments, class scheduling, student attendance and self check-in, belt and rank tracking, and sending communications to students who are new, absent, or to inform them of upcoming competitions and events.
Yes! It is truly 100% free with no time limit for up to 50 active students — no credit card required. We want to support new dojos and boutique academies as they get off the ground. You only upgrade to the Pro plan once you exceed 50 students or want advanced features like broadcast email campaigns.
Absolutely not! Our plan is paid monthly. You can cancel your subscription at any time from your account settings. No hidden fees or lock-in periods.
Yes, you can set up your belt system or other rankings and be notified when your students are ready to graduate.
Staff can mark attendance manually on the app or students can check in by themselves after they download the app and set up their Student profile.
We integrate directly with Stripe to support Credit Cards, Debit Cards, low-fee ACH Direct Debit (US Bank Transfers), Apple Pay, and Google Pay. All payments are processed securely with bank-grade encryption.
We charge a simple 1% fee for each transaction plus standard Stripe processing fees (including low-fee ACH bank transfers capped at $5). There are no expensive hidden monthly software leases or lock-in contracts. For Stripe's detailed pricing, visit here.
Yes! We offer full migration support to safely and accurately move your existing student details and attendance records. Just contact us through the form to discuss your specific migration needs.
Yes! Students can sign digital liability waivers and membership agreements directly from their mobile phone during onboarding or at your front desk kiosk before stepping on the mats.
Gym Admin features embedded AI directly in the app to analyze your gym's unique attendance, retention, and revenue data. It highlights what is working, identifies what is not working, and generates clear recommendations to grow your gym. This feature is exclusive to our Pro Plan, with more advanced AI tools coming soon!
"I’ve spent over 20 years on the mats and just as long working in software for the world’s biggest tech companies. I know that running a gym is a labour of love, but the admin shouldn't be a fight.
My partner Mariana and I built Gym Admin to bring enterprise-grade reliability to community-focused gyms. We don't just write the code; we live the lifestyle. We are committed to helping you spend less time on screens and more time with your students."
Anderson & Mariana
Co-Founders, Gym Admin
Android
iPhone / iPad / Mac