No guesswork. No complicated spreadsheets. Gym Admin's embedded AI analyzes your gym's real attendance, retention patterns, and member habits to deliver clear, actionable growth steps.
92% retention rate over 90 days. Members attending this cohort have a 3.4x higher lifetime value than daytime drop-ins.
Attendance drop-off detected before cancellation. Tuesday 2:00 PM class averages under 2 check-ins for 5 consecutive weeks.
Trigger automated re-engagement to the 12 absent students and reallocate Tuesday 2 PM coach hours to a waitlisted Youth Fundamentals slot.
Most gym owners are too busy coaching on the mats and managing staff to dig through spreadsheets. Gym Admin AI monitors your business operations 24/7 and condenses thousands of data points into 3 simple pillars.
Discover which classes, instructors, and pricing models drive your academy's highest retention and recurring profit.
Spot churn warnings and operational bottlenecks before they show up as canceled memberships or lost revenue.
Data without action is useless. Gym Admin AI turns diagnoses into clear, step-by-step actions you can execute in seconds.
Generic business tips don't work for martial arts dojos, boxing gyms, or boutique fitness studios. Gym Admin's AI works exclusively with your own operational data:
Understands member workout habits, peak mat hours, and absence trends specific to your location.
Evaluates recurring plan stability, student sign-up cohorts, and drop-off timeframes.
Your gym's data is never sold, shared with competitors, or used to train public models. It remains strictly yours.
While our Starter plan is 100% free forever for gyms with up to 50 students, high-impact AI data modeling requires computing infrastructure and is engineered for academies aiming to scale beyond 50, 100, and 300+ students.
If Gym Admin AI alerts you to just 1 or 2 slipping students each month who would have otherwise churned, you've saved hundreds of dollars in lost dues.
The Pro plan ($59/mo USD or R$ 300/mês BRL) pays for itself many times over.
Hiring a business consultant or retention specialist costs thousands per month. Gym Admin gives you automated diagnostic intelligence directly inside the app you already use every day.
No setup fees, no extra software licenses, and no manual data entry.
What's working, what's not, and points to improve is just step one. We are actively engineering next-generation AI tools to automate even more of your daily routine:
Upgrade to Gym Admin Pro today and unlock embedded AI insights, unlimited students, email broadcasts, and custom kiosk branding.
We make setup seamless whether you're switching systems or just starting out.
Getting started on Gym Admin App is super simple and you can do it yourself. Simply download the app, create your gym profile, a timetable and set up your membership payments on Stripe.
Open the App nowWe offer full migration support to move your existing student details, attendance records, and billing history across safely and accurately.
Get in touch nowWe'll give you full setup support. Contact us and let us help you set up your billings and timetable from scratch, ensuring everything is perfect on day one.
Contact us to get startedChoose the plan that fits your growth stage.
Starter
Free
For up to 50 students
Core feature access
Comprehensive billing features
Attendance & rank tracking
Student App Access
No credit card required
Truly free forever for up to 50 active students — no trial limits, no contracts, and no credit card required. We only grow when you grow.
Pro Plan
*billed monthly in USD, 1% Transaction fee + Stripe fees
The perfect solution for growing and large gyms with unlimited students.
Analyzes your gym's attendance, retention, and revenue to pinpoint what works, what doesn't, and actionable growth steps.
Unlimited students
Up to 1000 Email per month
Kiosk Mode with Custom Logo
And all other premium features
Get in touch with us today.
Gym Admin is an app that helps you manage your gym operations like billings and payments, class scheduling, student attendance and self check-in, belt and rank tracking, and sending communications to students who are new, absent, or to inform them of upcoming competitions and events.
Yes! It is truly 100% free with no time limit for up to 50 active students — no credit card required. We want to support new dojos and boutique academies as they get off the ground. You only upgrade to the Pro plan once you exceed 50 students or want advanced features like broadcast email campaigns.
Absolutely not! Our plan is paid monthly. You can cancel your subscription at any time from your account settings. No hidden fees or lock-in periods.
Yes, you can set up your belt system or other rankings and be notified when your students are ready to graduate.
Staff can mark attendance manually on the app or students can check in by themselves after they download the app and set up their Student profile.
We integrate directly with Stripe to support Credit Cards, Debit Cards, low-fee ACH Direct Debit (US Bank Transfers), Apple Pay, and Google Pay. All payments are processed securely with bank-grade encryption.
We charge a simple 1% fee for each transaction plus standard Stripe processing fees (including low-fee ACH bank transfers capped at $5). There are no expensive hidden monthly software leases or lock-in contracts. For Stripe's detailed pricing, visit here.
Yes! We offer full migration support to safely and accurately move your existing student details and attendance records. Just contact us through the form to discuss your specific migration needs.
Yes! Students can sign digital liability waivers and membership agreements directly from their mobile phone during onboarding or at your front desk kiosk before stepping on the mats.
Gym Admin features embedded AI directly in the app to analyze your gym's unique attendance, retention, and revenue data. It highlights what is working, identifies what is not working, and generates clear recommendations to grow your gym. This feature is exclusive to our Pro Plan, with more advanced AI tools coming soon!
"I’ve spent over 20 years on the mats and just as long working in software for the world’s biggest tech companies. I know that running a gym is a labour of love, but the admin shouldn't be a fight.
My partner Mariana and I built Gym Admin to bring enterprise-grade reliability to community-focused gyms. We don't just write the code; we live the lifestyle. We are committed to helping you spend less time on screens and more time with your students."
Anderson & Mariana
Co-Founders, Gym Admin
Android
iPhone / iPad / Mac