Never miss a promotion again. Track stripes, belt levels, and grading eligibility based on attendance and time-in-grade.
In martial arts like BJJ, Judo, and Karate, the belt system is the primary motivation for many students. Managing this journey effectively is key to long-term retention.
Relying on memory to decide who is ready for grading is risky. You might overlook a quiet but dedicated student, or promote someone who hasn't actually put in the time. This can create resentment in your dojo. Data-driven grading ensures that every promotion is backed by attendance records and time-in-grade, maintaining the integrity of your belt system.
The gap between belts can be years long. Stripes are vital micro-goals that keep students motivated during these long plateaus. Gym Admin makes it easy to track stripes digitally, so you know exactly where every student sits in their progression.
Your students' journey is their legacy. A digital belt history means that 10 years from now, a black belt can look back and see exactly when they received every stripe and belt along the way. It adds a layer of professionalism and history to your academy that paper cards simply cannot match.
Automated tracking tools to help you manage student progression and run smooth grading days.
Set requirements for each belt level (attendance + time). The system automatically flags students when they are ready for promotion.
Easily add stripes to student profiles right from the app. great for rapid feedback on the mats.
Maintain a complete digital history of every student's journey from white belt to black belt.
Promotions are linked directly to attendance records, ensuring fair and consistent grading criteria.
Fully customizable for BJJ, Karate, Judo, Muay Thai, or any other martial art with a ranking system.
See exactly who is eligible for your next grading event and plan the ceremony with ease.
Student App & Self-Service
Student details management
Kiosk mode (Self check-in)
Belt history
Automated payment setup
Upcoming Features
Email/SMS communications - message new or absent students
Competitions Calendar - inform students of upcoming events
Manage student pauses or time-off
KPIs and analytics
We make setup seamless whether you're switching systems or just starting out.
Getting started on Gym Admin App is super simple and you can do it yourself. Simply download the app, create your gym profile, a timetable and set up your membership payments on Stripe.
Open the App nowWe offer full migration support to move your existing student details, attendance records, and billing history across safely and accurately.
Get in touch nowWe'll give you full setup support. Contact us and let us help you set up your billings and timetable from scratch, ensuring everything is perfect on day one.
Contact us to get startedChoose the plan that fits your growth stage.
Starter
Free
For up to 50 students
Full feature access
Comprehensive billing features
Attendance & rank tracking
Student App Access
No credit card required
Monthly Plan
*billed monthly in USD, 1% Transaction fee + Stripe fees
The perfect solution for growing and large gyms with unlimited students.
Unlimited students
No setup fees
Flat-rate simple billing
No lock-in contract
Send us a Message
Gym Admin is an app that helps you manage your gym operations like billings and payments, class scheduling, student attendance and self check-in, belt and rank tracking, and sending communications to students who are new, absent, or to inform them of upcoming competitions and events.
Yes! We know that opening a new gym is expensive and time-consuming, so we want to help. You will only need to upgrade to either the Monthly or Yearly plan after you reach 50 students to continue using the app and access all features for your unlimited students.
Absolutely not! Our plan is paid monthly unless you sign up for the annual plan. You can cancel your subscription at any time from your account settings. No hidden fees or lock-in periods.
Yes, you can set up your belt system or other rankings and be notified when your students are ready to graduate.
Staff can mark attendance manually on the app or students can check in by themselves after they download the app and set up their Student profile.
We use Stripe, a leading payment platform, to support a wide range of payment methods, ensuring secure transactions without directly handling your credit card information.
We charge a 1% fee for each web or in-app transaction, plus additional fees from Stripe which vary based on the chosen payment method. For Stripe's detailed pricing, visit here.
Yes! We offer full migration support to safely and accurately move your existing student details and attendance records. Just contact us through the form to discuss your specific migration needs.
"I’ve spent over 20 years on the mats and just as long working in software for the world’s biggest tech companies. I know that running a gym is a labour of love, but the admin shouldn't be a fight.
My partner Mariana and I built Gym Admin to bring enterprise-grade reliability to community-focused gyms. We don't just write the code; we live the lifestyle. We are committed to helping you spend less time on screens and more time with your students."
Anderson Fetter & Mariana Hoppe
Co-Founders, Gym Admin
Android 
iPhone / iPad / Mac