Simple student attendance, belt tracking, billings and payments tool.
In the competitive fitness industry, efficient operations are what separate the profitable gyms from the struggling ones. You need a system that does the heavy lifting for you.
Cash flow is king. Relying on members to potentially pay risks your business. Automated recurring billing is the single most important tool for financial stability, turning unpredictable income into reliable monthly revenue.
Who are your best members? Who hasn't visited in 30 days? Which class time is the most popular? Gym Admin transforms raw data into actionable insights, helping you make smart decisions about schedule changes, pricing, and marketing.
Whether you have 50 members or 500, the admin work shouldn't grow linearly. Good software scales with you. Our tools—from bulk messaging to automated billing—work just as well for a large facility as they do for a boutique studio, allowing you to grow without hiring more front-desk staff.
Specific features designed for gym management.
Free to use for up to 50 students. All features included.
Keep track of your earnings, automate invoices, and be in control of finances.
Get insights into your gym operations.
Get notifications when your students are ready for their next belt.
Check-in students or let them use kiosk mode. Optimize your schedule.
Student App & Self-Service
Student details management
Kiosk mode (Self check-in)
Belt history
Automated payment setup
Upcoming Features
Email/SMS communications - message new or absent students
Competitions Calendar - inform students of upcoming events
Manage student pauses or time-off
KPIs and analytics
We make setup seamless whether you're switching systems or just starting out.
Getting started on Gym Admin App is super simple and you can do it yourself. Simply download the app, create your gym profile, a timetable and set up your membership payments on Stripe.
Open the App nowWe offer full migration support to move your existing student details, attendance records, and billing history across safely and accurately.
Get in touch nowWe'll give you full setup support. Contact us and let us help you set up your billings and timetable from scratch, ensuring everything is perfect on day one.
Contact us to get startedChoose the plan that fits your growth stage.
Starter
Free
For up to 50 students
Full feature access
Comprehensive billing features
Attendance & rank tracking
Student App Access
No credit card required
Monthly Plan
*billed monthly in USD, 1% Transaction fee + Stripe fees
The perfect solution for growing and large gyms with unlimited students.
Unlimited students
No setup fees
Flat-rate simple billing
No lock-in contract
Send us a Message
Gym Admin is an app that helps you manage your gym operations like billings and payments, class scheduling, student attendance and self check-in, belt and rank tracking, and sending communications to students who are new, absent, or to inform them of upcoming competitions and events.
Yes! We know that opening a new gym is expensive and time-consuming, so we want to help. You will only need to upgrade to either the Monthly or Yearly plan after you reach 50 students to continue using the app and access all features for your unlimited students.
Absolutely not! Our plan is paid monthly unless you sign up for the annual plan. You can cancel your subscription at any time from your account settings. No hidden fees or lock-in periods.
Yes, you can set up your belt system or other rankings and be notified when your students are ready to graduate.
Staff can mark attendance manually on the app or students can check in by themselves after they download the app and set up their Student profile.
We use Stripe, a leading payment platform, to support a wide range of payment methods, ensuring secure transactions without directly handling your credit card information.
We charge a 1% fee for each web or in-app transaction, plus additional fees from Stripe which vary based on the chosen payment method. For Stripe's detailed pricing, visit here.
Yes! We offer full migration support to safely and accurately move your existing student details and attendance records. Just contact us through the form to discuss your specific migration needs.
"I’ve spent over 20 years on the mats and just as long working in software for the world’s biggest tech companies. I know that running a gym is a labour of love, but the admin shouldn't be a fight.
My partner Mariana and I built Gym Admin to bring enterprise-grade reliability to community-focused gyms. We don't just write the code; we live the lifestyle. We are committed to helping you spend less time on screens and more time with your students."
Anderson Fetter & Mariana Hoppe
Co-Founders, Gym Admin
Android 
iPhone / iPad / Mac