Stop chasing late payments. Automate your membership fees, generate invoices, and track your revenue with Gym Admin.
Many gym owners start by accepting cash, bank transfers using PayID, or manual card payments. While this works for the first 10 students, it quickly becomes a nightmare as you grow.
Without automated billing, you end up spending hours every month texting students who forgot to pay. It’s awkward, time-consuming, and unprofessional. Worse, it leads to inconsistent cash flow that makes it hard to pay your own rent and bills.
Gym Admin's billing software allows you to set up a recurring payment plan once. Whether it's weekly, fortnightly, or monthly, the system charges the student's card automatically. If a payment fails, the system retries automatically and notifies the student, saving you from having the uncomfortable conversation.
Beyond memberships, you likely sell gear, supplements, or private lessons. Our system generates professional invoices for these one-off purchases, keeping your financial records clean and making tax time a breeze.
Financial tools designed to improve your cash flow and reduce admin work.
Set up weekly, fortnightly, or monthly billing cycles. The system handles the rest automatically.
Automatically generate and send invoices to your members. Keep your records professional and organized.
Understand your financial health with clear reports on income, failed payments, and projected revenue.
Easily manage different membership tiers, family plans, and discounts all in one place.
See instantly who has paid and who owes money. Follow up with outstanding accounts easily.
Use all our billing and management features for free if you have under 50 students.
Student App & Self-Service
Student details management
Kiosk mode (Self check-in)
Belt history
Automated payment setup
Upcoming Features
Email/SMS communications - message new or absent students
Competitions Calendar - inform students of upcoming events
Manage student pauses or time-off
KPIs and analytics
We make setup seamless whether you're switching systems or just starting out.
Getting started on Gym Admin App is super simple and you can do it yourself. Simply download the app, create your gym profile, a timetable and set up your membership payments on Stripe.
Open the App nowWe offer full migration support to move your existing student details, attendance records, and billing history across safely and accurately.
Get in touch nowWe'll give you full setup support. Contact us and let us help you set up your billings and timetable from scratch, ensuring everything is perfect on day one.
Contact us to get startedChoose the plan that fits your growth stage.
Starter
Free
For up to 50 students
Full feature access
Comprehensive billing features
Attendance & rank tracking
Student App Access
No credit card required
Monthly Plan
*billed monthly in USD, 1% Transaction fee + Stripe fees
The perfect solution for growing and large gyms with unlimited students.
Unlimited students
No setup fees
Flat-rate simple billing
No lock-in contract
Send us a Message
Gym Admin is an app that helps you manage your gym operations like billings and payments, class scheduling, student attendance and self check-in, belt and rank tracking, and sending communications to students who are new, absent, or to inform them of upcoming competitions and events.
Yes! We know that opening a new gym is expensive and time-consuming, so we want to help. You will only need to upgrade to either the Monthly or Yearly plan after you reach 50 students to continue using the app and access all features for your unlimited students.
Absolutely not! Our plan is paid monthly unless you sign up for the annual plan. You can cancel your subscription at any time from your account settings. No hidden fees or lock-in periods.
Yes, you can set up your belt system or other rankings and be notified when your students are ready to graduate.
Staff can mark attendance manually on the app or students can check in by themselves after they download the app and set up their Student profile.
We use Stripe, a leading payment platform, to support a wide range of payment methods, ensuring secure transactions without directly handling your credit card information.
We charge a 1% fee for each web or in-app transaction, plus additional fees from Stripe which vary based on the chosen payment method. For Stripe's detailed pricing, visit here.
Yes! We offer full migration support to safely and accurately move your existing student details and attendance records. Just contact us through the form to discuss your specific migration needs.
"I’ve spent over 20 years on the mats and just as long working in software for the world’s biggest tech companies. I know that running a gym is a labour of love, but the admin shouldn't be a fight.
My partner Mariana and I built Gym Admin to bring enterprise-grade reliability to community-focused gyms. We don't just write the code; we live the lifestyle. We are committed to helping you spend less time on screens and more time with your students."
Anderson Fetter & Mariana Hoppe
Co-Founders, Gym Admin
Android 
iPhone / iPad / Mac